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When you need personalized assistance or encounter issues not covered in our documentation, our support team is here to help. Choose from multiple contact methods based on your needs and urgency.

Support Channels

Live Chat

Instant Support
  • Available 24/7
  • Real-time assistance
  • Screen sharing available
  • Technical specialists
Best For:
  • Urgent technical issues
  • Quick feature questions
  • Live troubleshooting
  • Immediate guidance

Email Support

Detailed Assistance
  • Response within 4 hours
  • Detailed troubleshooting
  • File attachments supported
  • Follow-up tracking
Best For:
  • Complex technical issues
  • Account and billing questions
  • Feature requests
  • Bug reports with logs

Phone Support

Personal Touch
  • Business hours support
  • Direct specialist access
  • Conference call setup
  • Enterprise escalation
Best For:
  • Critical system issues
  • Enterprise customers
  • Complex integrations
  • Training sessions

How to Get Help Fast

Before You Contact Us

Preparation Saves Time: Having the right information ready can reduce resolution time by up to 70%.
1

Gather Information

Essential Details to Collect:
📋 Basic Information:
- Your Optiverse account email
- Organization name
- Subscription plan level
- Time zone for scheduling calls

🔍 Issue Details:
- Exact error messages (screenshots help!)
- Meeting ID or URL where issue occurred
- Steps you took before the issue
- Browser/device information
- Time and date when issue started
2

Try Self-Service First

Quick Resolution Options:
  • Check our Common Issues guide
  • Search the knowledge base
  • Review recent system status updates
  • Try basic troubleshooting steps
3

Document the Issue

Help Us Help You:
  • Take screenshots of error messages
  • Note the exact steps to reproduce the issue
  • List what you’ve already tried
  • Identify if this affects multiple users

Live Chat Support

Starting a Chat Session

In-App Chat
  1. Click the chat icon in the bottom-right corner
  2. Choose your issue category
  3. Provide brief description
  4. Connect with a specialist
Live Chat from Dashboard

Chat Features

Screen Sharing

Visual Assistance
  • Share your screen with specialists
  • Get guided walkthrough
  • Real-time problem solving
  • See solutions demonstrated

File Transfer

Share Information
  • Upload screenshots
  • Send error logs
  • Share configuration files
  • Provide sample data

Chat Etiquette

Email Support

Creating Effective Support Tickets

1

Choose the Right Subject

Clear Subject Lines:
✅ Good: "HubSpot integration not syncing meeting notes"
❌ Poor: "Help me"

✅ Good: "Meeting transcription missing for meeting ID 12345"
❌ Poor: "Transcription broken"

✅ Good: "Unable to export meeting data to PDF format"
❌ Poor: "Export not working"
2

Structure Your Message

Email Template:
Subject: [Clear description of issue]

Hi Optiverse Support Team,

ISSUE SUMMARY:
[Brief description of what's happening]

STEPS TO REPRODUCE:
1. [First step]
2. [Second step]
3. [Issue occurs here]

EXPECTED BEHAVIOR:
[What should happen]

ACTUAL BEHAVIOR:
[What actually happens]

ENVIRONMENT:
- Browser: [Chrome 91, Firefox 89, etc.]
- Operating System: [Windows 10, macOS 11, etc.]
- Meeting Platform: [Google Meet, Zoom, etc.]
- Account Type: [Free, Pro, Enterprise]

ADDITIONAL INFORMATION:
[Screenshots, error messages, logs]

Thank you for your help!
[Your Name]
3

Include Attachments

Helpful Files:
  • Screenshots of error messages
  • Browser console logs
  • Meeting export files (if relevant)
  • Configuration screenshots
  • Network trace files (for connection issues)

Email Response Times

Critical

System Down
  • Response: 1 hour
  • Resolution: 4 hours
  • Status updates: Every hour
  • Weekend coverage: Yes

High

Major Features Broken
  • Response: 4 hours
  • Resolution: 24 hours
  • Status updates: Every 4 hours
  • Weekend coverage: Limited

Medium

General Issues
  • Response: 8 hours
  • Resolution: 72 hours
  • Status updates: Daily
  • Weekend coverage: No

Low

Questions & Requests
  • Response: 24 hours
  • Resolution: 1 week
  • Status updates: As needed
  • Weekend coverage: No

Phone Support

When to Call

Phone Support Priority: Phone support is reserved for urgent issues and enterprise customers. For general questions, live chat or email are more efficient.
Appropriate for Phone Support:
  • System outages affecting business operations
  • Critical integration failures
  • Security-related concerns
  • Enterprise account issues
  • Complex technical implementations

Phone Support Hours

Standard Support
  • US/Canada: 6 AM - 8 PM PST
  • Europe: 8 AM - 6 PM CET
  • Asia-Pacific: 9 AM - 5 PM JST
  • Languages: English, Spanish, French, German

Preparing for Your Call

1

Schedule Ahead

Book Your Call
  • Use online calendar booking
  • Provide preliminary issue description
  • Choose appropriate time slot
  • Confirm time zone
2

Have Information Ready

Call Preparation Checklist:
  • Account information and meeting IDs
  • Error messages and screenshots
  • Steps that reproduce the issue
  • Computer access for troubleshooting
  • List of integrations in use
3

Set Up Environment

Technical Requirements:
  • Quiet environment for clear communication
  • Access to the computer with the issue
  • Reliable phone or video connection
  • Screen sharing capability if needed

Enterprise Support

Dedicated Support Features

Account Manager

Personal Relationship
  • Dedicated customer success manager
  • Regular check-ins and reviews
  • Proactive account monitoring
  • Direct escalation path

Priority Support

Enhanced Service Levels
  • 99.9% uptime SLA
  • 1-hour response guarantee
  • 24/7 phone support
  • Dedicated support queue

Enterprise Escalation Process

1

Level 1 - Standard Support

First Contact
  • General support specialists
  • Common issue resolution
  • Basic troubleshooting
  • Documentation assistance
2

Level 2 - Technical Specialists

Advanced Issues
  • Integration specialists
  • Advanced feature configuration
  • Performance optimization
  • Custom workflow setup
3

Level 3 - Engineering Team

Product Issues
  • Product engineering team
  • Bug fixes and patches
  • Feature development
  • Architecture consultation
4

Level 4 - Leadership Escalation

Critical Business Impact
  • Senior leadership involvement
  • Emergency response team
  • Business continuity planning
  • Executive communication

Community Support

User Community

Community Forum

Peer-to-Peer Help
  • Ask questions to other users
  • Share tips and best practices
  • View solutions to common problems
  • Connect with power users
Access: community.optiverse.com

Knowledge Base

Self-Service Resources
  • Comprehensive documentation
  • Step-by-step tutorials
  • Video guides and demos
  • Frequently asked questions
Access: help.optiverse.com

Contributing to Community

Support Quality & Feedback

Our Commitment to You

Response Time

Fast Response
  • Live chat: Instant
  • Email: 4 hours average
  • Phone: Same day callback
  • Escalations: 1 hour

Resolution Quality

Effective Solutions
  • 95% first-contact resolution
  • Comprehensive follow-up
  • Proactive issue prevention
  • Continuous improvement

Customer Satisfaction

Your Success
  • 4.9/5 average rating
  • 99% recommend our support
  • Regular satisfaction surveys
  • Feedback-driven improvements

Providing Feedback

1

Rate Your Experience

After Each Interaction
  • Quick star rating
  • Optional detailed feedback
  • Specific specialist comments
  • Improvement suggestions
2

Periodic Surveys

Quarterly Check-ins
  • Overall support experience
  • Feature satisfaction
  • Documentation quality
  • Training needs assessment
3

Direct Feedback

Continuous Improvement
  • Email: [email protected]
  • Product feedback in-app
  • Feature request portal
  • Annual user conference

Emergency Procedures

Critical System Issues

Emergency Protocol: For system-wide outages or security incidents, follow these emergency procedures to ensure fastest resolution.
1

Assess Impact

Determine Severity
  • Is this affecting multiple users?
  • Are critical business operations stopped?
  • Is data security potentially compromised?
  • Is this causing financial impact?
2

Emergency Contact

Immediate Escalation
  • Call emergency support line: +1-800-OPTI-911
  • Email: [email protected]
  • Use “CRITICAL” in subject line
  • Provide impact assessment
3

Documentation

Track Everything
  • Document timeline of events
  • Screenshot error messages
  • Note impact on business operations
  • Maintain communication log
4

Communication Plan

Keep Stakeholders Informed
  • Notify affected team members
  • Update management on status
  • Prepare for media/customer communication
  • Document lessons learned

We’re Here to Help: Remember, no question is too small and no issue is too complex. Our support team is genuinely committed to your success with Optiverse. Don’t hesitate to reach out whenever you need assistance.
Quick Access:
  • Live Chat: Click the chat icon in your dashboard
  • Email: [email protected]
  • Phone: +1-800-OPTIVERSE (Enterprise customers)
  • Emergency: +1-800-OPTI-911 (Critical issues only)