Support Channels
Live Chat
Instant Support
- Available 24/7
- Real-time assistance
- Screen sharing available
- Technical specialists
- Urgent technical issues
- Quick feature questions
- Live troubleshooting
- Immediate guidance
Email Support
Detailed Assistance
- Response within 4 hours
- Detailed troubleshooting
- File attachments supported
- Follow-up tracking
- Complex technical issues
- Account and billing questions
- Feature requests
- Bug reports with logs
Phone Support
Personal Touch
- Business hours support
- Direct specialist access
- Conference call setup
- Enterprise escalation
- Critical system issues
- Enterprise customers
- Complex integrations
- Training sessions
How to Get Help Fast
Before You Contact Us
1
Gather Information
Essential Details to Collect:
2
Try Self-Service First
Quick Resolution Options:
- Check our Common Issues guide
- Search the knowledge base
- Review recent system status updates
- Try basic troubleshooting steps
3
Document the Issue
Help Us Help You:
- Take screenshots of error messages
- Note the exact steps to reproduce the issue
- List what you’ve already tried
- Identify if this affects multiple users
Live Chat Support
Starting a Chat Session
- From Dashboard
- From Website
In-App Chat
- Click the chat icon in the bottom-right corner
- Choose your issue category
- Provide brief description
- Connect with a specialist

Chat Features
Screen Sharing
Visual Assistance
- Share your screen with specialists
- Get guided walkthrough
- Real-time problem solving
- See solutions demonstrated
File Transfer
Share Information
- Upload screenshots
- Send error logs
- Share configuration files
- Provide sample data
Chat Etiquette
Email Support
Creating Effective Support Tickets
1
Choose the Right Subject
Clear Subject Lines:
2
Structure Your Message
Email Template:
3
Include Attachments
Helpful Files:
- Screenshots of error messages
- Browser console logs
- Meeting export files (if relevant)
- Configuration screenshots
- Network trace files (for connection issues)
Email Response Times
Critical
System Down
- Response: 1 hour
- Resolution: 4 hours
- Status updates: Every hour
- Weekend coverage: Yes
High
Major Features Broken
- Response: 4 hours
- Resolution: 24 hours
- Status updates: Every 4 hours
- Weekend coverage: Limited
Medium
General Issues
- Response: 8 hours
- Resolution: 72 hours
- Status updates: Daily
- Weekend coverage: No
Low
Questions & Requests
- Response: 24 hours
- Resolution: 1 week
- Status updates: As needed
- Weekend coverage: No
Phone Support
When to Call
Appropriate for Phone Support:- System outages affecting business operations
- Critical integration failures
- Security-related concerns
- Enterprise account issues
- Complex technical implementations
Phone Support Hours
- Business Hours
- Emergency Support
Standard Support
- US/Canada: 6 AM - 8 PM PST
- Europe: 8 AM - 6 PM CET
- Asia-Pacific: 9 AM - 5 PM JST
- Languages: English, Spanish, French, German
Preparing for Your Call
1
Schedule Ahead
Book Your Call
- Use online calendar booking
- Provide preliminary issue description
- Choose appropriate time slot
- Confirm time zone
2
Have Information Ready
Call Preparation Checklist:
- Account information and meeting IDs
- Error messages and screenshots
- Steps that reproduce the issue
- Computer access for troubleshooting
- List of integrations in use
3
Set Up Environment
Technical Requirements:
- Quiet environment for clear communication
- Access to the computer with the issue
- Reliable phone or video connection
- Screen sharing capability if needed
Enterprise Support
Dedicated Support Features
Account Manager
Personal Relationship
- Dedicated customer success manager
- Regular check-ins and reviews
- Proactive account monitoring
- Direct escalation path
Priority Support
Enhanced Service Levels
- 99.9% uptime SLA
- 1-hour response guarantee
- 24/7 phone support
- Dedicated support queue
Enterprise Escalation Process
1
Level 1 - Standard Support
First Contact
- General support specialists
- Common issue resolution
- Basic troubleshooting
- Documentation assistance
2
Level 2 - Technical Specialists
Advanced Issues
- Integration specialists
- Advanced feature configuration
- Performance optimization
- Custom workflow setup
3
Level 3 - Engineering Team
Product Issues
- Product engineering team
- Bug fixes and patches
- Feature development
- Architecture consultation
4
Level 4 - Leadership Escalation
Critical Business Impact
- Senior leadership involvement
- Emergency response team
- Business continuity planning
- Executive communication
Community Support
User Community
Community Forum
Peer-to-Peer Help
- Ask questions to other users
- Share tips and best practices
- View solutions to common problems
- Connect with power users
Knowledge Base
Self-Service Resources
- Comprehensive documentation
- Step-by-step tutorials
- Video guides and demos
- Frequently asked questions
Contributing to Community
Support Quality & Feedback
Our Commitment to You
Response Time
Fast Response
- Live chat: Instant
- Email: 4 hours average
- Phone: Same day callback
- Escalations: 1 hour
Resolution Quality
Effective Solutions
- 95% first-contact resolution
- Comprehensive follow-up
- Proactive issue prevention
- Continuous improvement
Customer Satisfaction
Your Success
- 4.9/5 average rating
- 99% recommend our support
- Regular satisfaction surveys
- Feedback-driven improvements
Providing Feedback
1
Rate Your Experience
After Each Interaction
- Quick star rating
- Optional detailed feedback
- Specific specialist comments
- Improvement suggestions
2
Periodic Surveys
Quarterly Check-ins
- Overall support experience
- Feature satisfaction
- Documentation quality
- Training needs assessment
3
Direct Feedback
Continuous Improvement
- Email: [email protected]
- Product feedback in-app
- Feature request portal
- Annual user conference
Emergency Procedures
Critical System Issues
1
Assess Impact
Determine Severity
- Is this affecting multiple users?
- Are critical business operations stopped?
- Is data security potentially compromised?
- Is this causing financial impact?
2
Emergency Contact
Immediate Escalation
- Call emergency support line: +1-800-OPTI-911
- Email: [email protected]
- Use “CRITICAL” in subject line
- Provide impact assessment
3
Documentation
Track Everything
- Document timeline of events
- Screenshot error messages
- Note impact on business operations
- Maintain communication log
4
Communication Plan
Keep Stakeholders Informed
- Notify affected team members
- Update management on status
- Prepare for media/customer communication
- Document lessons learned
We’re Here to Help: Remember, no question is too small and no issue is too complex. Our support team is genuinely committed to your success with Optiverse. Don’t hesitate to reach out whenever you need assistance.
- Live Chat: Click the chat icon in your dashboard
- Email: [email protected]
- Phone: +1-800-OPTIVERSE (Enterprise customers)
- Emergency: +1-800-OPTI-911 (Critical issues only)

