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Optiverse provides powerful scheduling capabilities that integrate seamlessly with your calendar and automatically set up AI assistance for every meeting. Schedule one-time meetings, recurring sessions, or complex multi-participant events with ease.

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Scheduling Options

Quick Schedule

Instant Meetings
  • 1-click scheduling from dashboard
  • Smart time suggestions
  • Auto-participant detection
  • Default AI settings applied

Advanced Schedule

Detailed Configuration
  • Custom meeting protocols
  • Specific AI behavior settings
  • Integration configurations
  • Advanced participant management

Recurring Meetings

Series Management
  • Daily, weekly, monthly patterns
  • Custom recurrence rules
  • Series-wide settings
  • Individual meeting overrides

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Creating a New Meeting

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Basic Meeting Setup

1

Meeting Details

Essential Information
  • Meeting title and description
  • Date, time, and duration
  • Time zone handling
  • Meeting type selection
2

Participants

Attendee Management
  • Add internal team members
  • Invite external guests
  • Set participant roles
  • Configure permissions
3

AI Configuration

Assistant Setup
  • Enable/disable AI features
  • Set intervention level
  • Configure note-taking style
  • Select integration triggers

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Meeting Types

Internal Collaboration
  • Standup meetings
  • Planning sessions
  • Retrospectives
  • All-hands meetings
Default Settings:
  • Casual communication style
  • High AI intervention
  • Team integration enabled
  • Internal sharing permissions

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Calendar Integration

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Supported Platforms

Google Calendar

Full Integration
  • Bi-directional sync
  • Automatic meeting creation
  • Attendee management
  • Conflict detection

Outlook

Enterprise Ready
  • Office 365 integration
  • Exchange server support
  • Teams meeting links
  • Corporate calendar sync

Apple Calendar

Mac/iOS Support
  • iCloud synchronization
  • Native app integration
  • Cross-device sync
  • iOS notifications

Custom Calendars

Flexible Options
  • CalDAV support
  • Custom integrations
  • API connections
  • Webhook notifications

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Sync Features

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Advanced Scheduling Features

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Recurring Meetings

1

Pattern Setup

Recurrence Configuration
  • Daily, weekly, monthly options
  • Custom interval settings
  • End date or occurrence limits
  • Exception handling
2

Series Management

Bulk Operations
  • Edit entire series
  • Modify single occurrences
  • Cancel specific meetings
  • Reschedule patterns
3

Template Application

Consistency Features
  • Meeting template inheritance
  • AI settings propagation
  • Participant list management
  • Integration configuration

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Meeting Templates

Pre-built Templates

Ready-to-Use
  • Daily standup
  • Weekly team meeting
  • Client check-in
  • Project review
  • Performance review

Custom Templates

Personalized Setup
  • Save meeting configurations
  • Team-specific templates
  • Role-based settings
  • Integration presets

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Meeting Platforms

Integrated Experience
  • Automatic link generation
  • Calendar integration
  • AI assistant auto-join
  • Recording capabilities
Setup Process:
  1. Connect Google account
  2. Enable Meet integration
  3. Configure default settings
  4. Test AI assistant access

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Access Management

Security: Always review participant permissions and meeting access settings, especially for external attendees.
1

Participant Permissions

Access Control
  • Host vs. participant roles
  • Screen sharing permissions
  • Recording access
  • Chat capabilities
2

Security Settings

Meeting Protection
  • Waiting room configuration
  • Password protection
  • Participant verification
  • Recording consent
3

External Access

Guest Management
  • Guest invitation process
  • Access limitations
  • Data privacy controls
  • Compliance requirements

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Scheduling Best Practices

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Optimal Scheduling

Timing Optimization

Smart Timing
  • Consider time zones
  • Respect focus time
  • Account for meeting fatigue
  • Plan buffer time
Best Practices:
  • 25/50 minute meetings
  • Avoid back-to-back scheduling
  • Consider energy levels
  • Plan for preparation time

Participant Management

Right-Sizing Meetings
  • Invite only essential attendees
  • Define clear roles
  • Consider meeting purpose
  • Plan for decision makers
Guidelines:
  • 2-8 participants for discussions
  • Larger groups for information sharing
  • Clear agenda requirements
  • Pre-meeting preparation

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Meeting Preparation

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Troubleshooting

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Common Issues

Sync Issues:
  • Calendar not updating
  • Duplicate meetings
  • Missing participants
  • Time zone conflicts
Solutions:
  • Reconnect calendar integration
  • Check sync permissions
  • Verify time zone settings
  • Review calendar sharing
Access Problems:
  • Participants can’t join
  • AI assistant not appearing
  • Recording not working
  • Integration failures
Solutions:
  • Verify meeting platform settings
  • Check participant permissions
  • Test AI assistant configuration
  • Review integration status
Scheduling Success: Effective meeting scheduling sets the foundation for productive meetings. Take time to configure settings properly for the best experience.
Next Steps: